Before the First Smile: What Goes Into Setting Up a SelfieBox at Your Event
Guests see the smiles, the poses and the photographs. Behind those moments is a journey that starts with the first enquiry and continues through to our follow-up after the event.
From planning and preparing the equipment to packing it away and following up with our clients, here is what goes into bringing a SelfieBox to your event.
We want to give our clients our best. That means approaching every part of the experience with care, including the details guests may never notice. For us, working in excellence is also a way of honouring God through the work He has given us.
1. From the first enquiry to getting ready
It begins with our first correspondence with the client. We discuss their event, venue, dates, hours and the experience they want to create, then work through the quotation and setup requirements. Listening carefully from the start helps us prepare for their occasion.
Once the booking is confirmed, we get ready at the office: which booth is needed, what the venue is like and what experience we are creating. The booth, printer, lighting, backdrop, props and cables all need attention before we leave.
We prepare the details guests will see too, from the names and date on a print layout to the branding for a corporate event. This is where the separate parts of the experience begin coming together.
2. Bringing the branding to life
For a branded booking, the booth and display become part of the event’s look. Vinyl needs to be positioned and applied carefully so that the finished result looks neat, whether it is on a booth or a display panel.
3. Packing the vehicle
Once everything is ready, it is time to load. There is more to carry than the booth itself: protective cases, stands, printing equipment and the smaller essentials all need their place. A packed vehicle is the first glimpse of how much goes into one setup.
4. Setting up at the venue
At the venue, the equipment makes another journey from the vehicle to its position. Then the booth, lighting, backdrop and any additional displays are assembled and connected.
Different experiences need different arrangements. A HaloBox, a 360 platform and a Mosaic installation each have their own layout. The aim is a space where the equipment can work properly and guests can join in comfortably.
5. Testing and fine-tuning
Before guests join in, a test photograph helps check the framing and lighting. For bookings with prints, a test print helps check the design on paper too. With experiences such as SketchBots, we check how the portrait comes through in the finished drawing.
These checks give us time to make adjustments before the event gets going, so that our clients and their guests can enjoy the experience with confidence.
Excellence lives in those small details: straight branding, a tidy setup, the correct print layout and taking time to make an adjustment. Each one matters because our clients have trusted us with their event.
6. Ready for the first smile
With the checks complete, all those separate pieces become a finished setup, ready to welcome the first guests.
7. The booths in action
Then it is over to the guests! Our attendants welcome people, explain the experience and help everyone feel comfortable taking part. The equipment we packed and carried becomes a place for friends, colleagues and families to make memories.
8. A memory to take home
The finished photograph is what all that preparation has been working towards. A personalised print gives guests something to hold, share and keep long after the event. Depending on the experience, the result could also be a digital image, a 360 video or a drawn portrait.
9. Packing up after the last smile
When the event ends, our work continues. The equipment needs to be switched off, dismantled, packed into its cases and loaded for the journey back. Then it is time to get everything ready for the next occasion.
10. After-event care
In this final step, we complete the client journey that began with the first enquiry in point 1. Our after-event care continues after the equipment is packed away. We send the client their event links so they can revisit and share the memories.
We also invite them to leave a review. Their feedback helps us keep improving and gives future clients a glimpse of the experience they can expect. Following up with care is part of giving our clients our best, from the first enquiry to the final follow-up.
Excellence, for His glory!
Our commitment to excellence runs through the whole journey: how we prepare, how we care for our equipment, how we welcome guests and how we leave the venue. We want our clients to feel that their event matters to us, because it does.
Ultimately, we do this to glorify God. Our faith belongs in the everyday work as much as anywhere else, including the carrying, checking, serving and packing away.
“Therefore, whether you eat or drink, or whatever you do, do all to the glory of God.”
1 Corinthians 10:31, NKJV
We are grateful to our team for the care they put into every setup, and we thank God for the strength and opportunities to serve our clients. May the way we work bring glory to Him.
Before the first smile and after the last photograph, there is a team helping make it happen!
